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GENERAL SUMMARY
The Office Manager reports to the Executive Director of the Dumas Wesley Community Center
(DWCC). Primary functions are as follows:
  •  Greet and assist all visitors/door traffic.
  •  Answer multi-line phone for all departments located in the main building of DWCC, and
direct those calls to the appropriate staff person and/or take messages.
  •  Set up/update phone away messages.
  •  Manage relationships with vendors and service providers, ensuring that all items are
invoiced and paid on time.
  •  Manage contract and price negotiations with office vendors, service providers and
equipment.
  •  Prepare thank-you letters and update Donor Database accordingly.
  •  Provide general support to visitors and organize donations.
  •  Work with Program Directors to organize and execute direct mailings.
  •  Communicate any maintenance/repair requests to Maintenance Supervisor, weekly.
  •  Maintain and prepare personnel records including new hire forms, e-verify, W2s, etc.
  •  Track staff time-off via spreadsheet.
  •  Take minutes at weekly staff meeting and distribute to all staff members.
  •  Supervise the safekeeping of facilities keys and respond to staff members’ requests for
use of keys.
  •  Schedule interviews, background checks and annual evaluations, as appropriate.
  •  Maintain inventory and office supplies, including monthly supply trips.
  •  Notify board members of monthly meetings and events.
  •  Prepare/update board member roster and contact list.
  •  Prepare deposits daily.
  •  Update front lobby bulletin board.
  •  Monitor DWCC cameras and parking lot
  •  Run end of month printing reports by department
  •  Support employee development
QUALIFICATIONS:
  •  Bachelor’s Degree in compatible field preferred.
  •  Ability to document events and carry out scheduled or spontaneous tasks.
  •  Must maintain a valid driver’s license and valid auto liability insurance.
  •  Must have excellent communication and sensitivity skills, 1-2 years related experience
and proficiency with Microsoft Word, Excel and Google Suite
  •  Ability to diffuse crisis situations both within team settings and independently.
EXPERIENCE
  •  Proven ability to work under the supervision of management.
  •  Proven ability to work with high level of detail.
  •  Demonstrated ability to adapt and function in a diverse environment.